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How To: Setup an Email Client in Outlook


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With most web hosting packages you will receive a certain number of email accounts or boxes. Even if you do not have a site yet, you can still secure a domain name and use the domain name for your email by having an email only account with the host company. Domain-based email addresses for you and your employees provide a professionalism that is not present with free email accounts such as gmail. Once you’ve chosen your email addresses and set them up with your domain’s hosting company, you will need to add them to an email program such as Microsoft Outlook in order to check and organize your email. Follow the steps below to add an account to Outlook.  Note that these instructions are for Outlook 2007.

  1. Launch Outlook
  2. Select “Tools” from the Menu bar.
  3. Select Accounts Settings” from the Tools menu. The Accounts Settings window will appear.
  4. Under the Email tab, select “New.” The “Add New E-mail Account” window appears.
  5. Choose a server type. In most instances you will use a ” Microsoft Exchange, POP3, IMAP or HTTP” connection. If you are adding a Hotmail account, you will want to select “Other.” Click “Next.”
  6. Enter e-mail settings. Fill in:
    1. Your Name – use your full name and use title case (e.g. Jane Doe) as this is how your name will appear when others receive your email
    2. Email Address
    3. Password (established when you set up the mail box with your hosting company) Click “Next.”  Outlook will attempt to auto detect your email server settings.
  7. If Outlook is unable to detect your email server settings
    1. Check the box next to  “Manually configure server settings.” Click “Next.”
    2. Choose your E-mail Service type.  For most email account you will use “Internet E-mail.” For Hotmail accounts, choose “Other.” Click “Next.”
    1. Locate the Server Information section.
      1. Select “Account Type.” Most of the time this will be “POP3,” but please confirm with your hosting company.
      2. Incoming mail server (ex: – this is the mail server address for your hosting company where you will be checking your mail
      3. Outgoing mail server (ex: – this is the mail server address for your Internet connection so it will come from the company that provides your Internet service
    2. Locate the “Logon Information” section.
      1. Enter your “User Name” (often the first half of your email address – the part before the @ – or your full email address. Be sure to check with your hosting company)
      2. Enter your “Password” if it did not get carried over from Step 6c.
      3. Check the box next to “Remember password”
    3. Test account settings to make sure your address and settings are working properly. (Note: You must be connected to the Internet to perform this test.) Click the “Test Account Settings.” You may need to adjust some of your settings. To do so, click “More Settings.” After settings are correct, click “Next.”

Note: Some outgoing servers, such as accounts with Verizon, require authentication. To activate this setting:

  1. Click “More Settings.”  The “Internet E-Mail Settings” window appears.
  2. Go to the “Outgoing Server” tab
  3. Check the box next to “My outgoing server (SMTP) requires authentication.”
  4. In most cases select “Use same settings as my incoming mail server” radio button.
  5. Click “OK.”

A Congratulations screen will appear. You have successfully entered the required account information. Click “Finish” to exit the email wizard. To add more email addresses to Outlook, repeat these steps.


If you are facing any kind of issue call us on our toll-free number 1-800-293-9401.

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